Join the Team at Lieb at Law
Full-Time Office Assistant
An opportunity to become essential.
Smithtown, New York
We are looking for an exceptionally organized, resourceful, and tech-savvy Office Assistant to become an integral part of our busy litigation team.
This is not a position for someone who wants to sit at a front desk waiting to be told what to do. We want someone who notices what needs to happen, figures things out, keeps people organized, and enjoys being in the middle of a fast-moving office.
Apply for the PositionAbout the position
Be at the Center of the Work
Lieb at Law is a busy, collaborative, and lively litigation firm. As our Office Assistant, you will work across the firm with attorneys, paralegals, the executive team, clients, and prospective clients.
The right person brings order to motion. You will help people stay prepared, deadlines stay visible, documents stay organized, and the office stay ready for whatever the day brings. Some projects will be planned. Others will arrive without warning. Your judgment, follow-through, and willingness to help will matter every day.
The work
What You Will Do
This role combines litigation support, client experience, office operations, and technology. No two days will look exactly the same.
Legal and Litigation Support
- Support attorneys and paralegals with daily litigation needs
- Assist with trial preparation, court submissions, exhibits, binders, and case materials
- Organize physical and electronic case documents
- Help organize deadlines, projects, upcoming events, and to-do lists
- Assist with document preparation, scanning, copying, and other litigation support
Phones, Scheduling and Client Experience
- Answer incoming calls with a strong, confident, professional telephone presence
- Take accurate and detailed messages
- Schedule meetings, calls, consultations, and appointments
- Greet clients, prospective clients, attorneys, vendors, and visitors
- Help everyone who interacts with the firm receive an organized, professional experience
Office Operations
- Keep the office organized, professional, stocked, and presentable
- Monitor supplies and inventory and coordinate ordering
- Organize conference rooms, workspaces, shared resources, and storage
- Help plan office lunches, celebrations, outings, and team events
- Support administrative and operational projects for the executive team
- Identify what needs attention without waiting to be asked
Technology, Education and Marketing
- Work in Microsoft Word, Excel, and PowerPoint
- Use Gmail, Google Calendar, Canva, and other firm platforms
- Help prepare educational presentations and materials
- Assist with social media graphics and promotions
- Learn new systems quickly and use technology with confidence
You do not need to know every platform on day one. You do need to be technologically confident, curious, and able to learn new software quickly.
Build what comes next
This Can Be the Beginning of a Career
We are not simply looking for someone to perform administrative tasks indefinitely. Candidates who succeed in this role can learn advanced litigation support skills and develop toward becoming a Litigation Paralegal.
As your skills and capabilities grow, your responsibilities and opportunities within the firm can grow as well.
Is this you?
Who Thrives Here
You may thrive at Lieb at Law if you are the person who…
- Notices something is disorganized and fixes it
- Gets satisfaction from checking things off a list
- Can have five things happening at once without losing track of the details
- Googles the answer before saying “I don’t know”
- Enjoys learning new technology
- Speaks confidently and professionally on the telephone
- Likes being useful and relied upon
- Takes ownership of projects
- Shows up on time and ready to work
- Knows that no task is beneath them when it helps the team
- Wants to learn more rather than remain in the same role forever
- Brings energy and a can-do attitude to a busy office
The essentials
Schedule and Location
This is a full-time, in-person position at our Smithtown office. It is not remote or hybrid.
Make your case
Think You Belong Here?
We want to hear more than what is on your resume. To apply, send us:
- 1. Your resume
- 2. A cover letter telling us why we should consider you for this position
Applications are accepted only by email at:
careers@liebatlaw.com Send Your ApplicationWe only accept applications for this position through careers@liebatlaw.com.
Starting salary: $17–$22 per hour, plus overtime. Benefits include a 401(k) and paid time off.